Letter of Explanation for Visa Application

Getting your visa approved is the most happy moment for anybody who wants to go abroad, however, applicants often receive the disappointing news of getting their visa rejected due to various reasons. This usually happens when the applicants might not have given a proper explanation or not have clarified certain important information. But this is not an end to your want of getting a visa. After receiving a refusal letter, you could reapply for the visa. However, this time, you have to attach a letter of explanation (LOE) for visa application. A letter of explanation is a very essential part of your reapplication procedure after receiving a visa refusal, as its motive is to make clear the specific problems that have been raised by the visa official in the earlier application. 

The question that often gets raised by applicants, is even when submitting all the necessary documents and applying on time, why their visa application was rejected? The visa officer when assessing your application not only looks at the documents provided, but also the statement of purpose (SOP) you had given. If they find any of the information given in the SOP to be insufficient, unclear, or ambiguous, they reject the application. Therefore, a letter of explanation provides further details about an applicant’s situation, addresses the issues raised earlier, and establishes the applicant’s credibility or intention behind going to a country. 

In this blog, we will discuss how this letter of explanation is written, and provide the correct outline or letter of explanation format. Moreover, we will introduce you to SOP PRO, a leading visa agency in Delhi, offering expert services in visa consultancy and visa SOP writing services. 

Justification Letter After Visa Refusal

This letter must be well-crafted addressing or clarifying the questions that were raised in your previous rejected application. The visa officer also gives an in-depth letter explaining the motives behind a refusal, for the applicants to understand where their application was lacking. The most common reasons for a visa refusal are:

• If the visa officer thinks that you do not have the needed financial stability to survive in their country for the given time period, they might consider you becoming a liability to their country’s government or citizen, and therefore reject your application. 
• The whole purpose of writing an SOP for a visa application is to convince the visa officer that you have genuine intentions behind visiting their country. However, if you fail to demonstrate the same, but give contrasting statements or unclear reasons, it will lead to rejection instantly. 
• If the visa officer finds that the narrative you have given, whether about your academic, professional or even the purpose behind visiting a relative in their country does not match with other information or documental evidence, it is an issue for the visa officer. For example the timeline of your employment not matching with the income you have earned from the same as mentioned by you. 
• Rejection on the grounds of lack of ties to the home country is very common. If the applicants fail to provide their motivation behind returning back the officer might think that the applicant is going to remain in the country even after the visa validity. 

Format To Address the Visa Refusal Reasons in Your Letter of Explanation

Make sure that the letter of explanation you would be writing is structured enough to highlight each point of your explanation and is in a professional tone. Here is how you can start:

• Introduction: Introduce yourself and write about why you have written this letter. The intent for writing the letter is obvious. Which is to provide clarification about the problems raised in your earlier visa application. 
• State the Earlier Reasons for Refusal: Provide the reasons why your earlier application was rejected. This will show that you have carefully considered the concerns that were raised earlier. 
• Provide Detailed Explanation: In the subsequent paragraphs, provide detailed information regarding your intentions behind going to that country or staying in that country for a while. Specifically, focus on the explanation of the earlier refusal reasons and address them systematically. It is advisable to provide additional information or documents to support your claims, this will show your honesty and transparency. 
• Reassurance to the Visa Officer: Give the reassurance to the visa officer about your purpose of visiting their country. Give a special emphasis on your ties to the home country and explain all the reasons why you would be returning eventually after your visit or stay in their country. 
• Conclude: Conclude the letter by politely asking for a reconsideration, expressing your sincere intent behind going to their country, and thank them for their time and consideration. Express your hope of receiving a positive response and assure them of providing additional information or documents if the need arises. 

How SOP PRO Can Help You in Securing a Visa Approval?

Going via a visa application itself can be a difficult procedure, it can end up being extra tough in case you receive a refusal. With the right assistance, however, you can increase your probability of securing a visa approval. That is where SOP PRO comes in. As a team of  Visa SOP writers, SOP PRO has a specialization in consulting their clients with different visa cases and supporting them with their Statement of Purposes. 

The expertise of SOP PRO lies in our team of experienced consultants and SOP writers who understand the various aspects behind a strong application and address all the necessary points increasing your chances of success. We try to understand each of our clients’ profiles and assist them in justifying the earlier concerns raised by the visa officer, therefore, ensuring that their case gets our personalized attention. Our complete services range from guiding them throughout the visa application procedure to writing a letter of explanation for visa application. 

Conclusion 

Through this blog, we have supplied the necessary knowledge for your understanding of how a letter of explanation for a visa application enables you to shed light on or justify the issues that have been earlier raised by the visa officer. When responding to a visa refusal, this letter plays a significant role in convincing about your intentions to visit their country, therefore, significantly impacting the outcome of your visa request. You can increase your chances of visa approval when reapplying if you write a convincing letter of explanation with all the necessary information and clarifications and seek help from professionals such as SOP PRO to enjoy your time in your favorite international destination.

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